CAIA Reference Library Collection Policy

Background of the CAIA

The Centre for Armenian Information and Advice was founded in 1986. Initially the CAIA’s main objectives were:

  • To establish an Armenian resource centre / library for Armenian affairs.
  •  To document the history and culture and any related subjects of Armenians.
  •  To pursue the social issues facing UK based Armenians focussing primarily on the elderly, parents with young children, refugees, the unemployed and those seeking legal advice.
  •  To educate local authorities and other statutory bodies so as to assist the development of the Armenian community in areas such as welfare, education, employment, health and culture.

Principal Aims of the Reference library

  • To collect and safely store historical materials relating to Armenia and the Armenian people as detailed under acquisitions.
  • To classify the materials to enable searches.
  • To make all library material accessible electronically in a variety of ways. Access to this material may be granted on a one to one basis, or through exhibitions and talks. If the material is deemed too fragile to handle then the need for preservation will override the demand for access.
  •  To provide assistance to people looking for information about the CAIA library collection.

Acquisitions policy

CAIA have adopted criteria to ascertain whether an item should be acquired or not. These are as follows:

  • Author may be Armenian
  • Topic must relate to Armenian matters
  • Materials should relate to Armenia or Armenians

The materials so far held by the CAIA is in the form of books, Journals, maps, photographs, paintings, newspapers, newsletters, calendars, DVDs, CDs, cassettes, videos, and various other artifacts relating to Armenia or Armenians.

Collection materials are classified and kept for permanent preservation. Any item held which is not deemed to be suitable for the CAIA will be returned to the donor or by request of the donor will be disposed of by the CAIA. The CAIA does not generally purchase items from the public. However, in very rare cases if they are considered extremely important to the aims of the library you should contact us to find out if any allowances can be made.

Accessibility

Every effort is made to ensure that the material is accessible for consultation, given prior notice. The library is an ongoing project and as such we may on occasion not be able to ensure access. However, we will always endeavour to do so.

The Collection

The CAIA hold a wealth of material relating to Armenian history, people, culture and literature. They also house archive materials, maps, newspapers, photographs, audio materials, posters, books, magazines, artifacts and paintings.

These are classified and catalogues are available online to enable researchers to access.

In more detail, the collection is comprised of the following:

Archives

Archives are records created by an individual or organisation as part of their existence, which if selected for permanent preservation, became archives. Our archives include the Newsletters of various Armenian organisations, articles, newspaper cuttings, audio-visual resources or original letters from individuals or organisations, which have historical value. They are principally donated by Armenian organisations or individuals.

Maps

We have a wide selection of maps from various dates and regions.

Newspapers, Magazines and Newsletters

Some newspapers are collected dating back to the 1800s. Our collection is not complete but nevertheless it contains valuable information.

There is a comprehensive collection of magazines originating from Armenian organisations in the European Union, including Nor Ghiank, Nouvelles Armenie, Armenia and France Armenie. These will be bound (when feasible) in order to preserve them.

Newsletters from some Armenian organisations are collected.

Art

A large collection of artwork in the form of oils, watercolour, prints etc are available to view.

Audio Materials

These include DVDs, CDs, videos, cassettes and discs of Armenian performers.

Books and Journals

Comprehensive collection of books in Armenian and English as well as other languages relating to a wide array of subjects.

A similar collection of journals is also available. The vast bulk of the collection has been built up as a result of public donations.

Calendars

The library has collection of Calendars since the year 1979. The calenders contain a wide selection of imagery and Art relating to Armenia.

Artefacts

We have various artefacts relating to Armenian history and culture which have been donated by the public.

Storage

All materials are stored in the CAIA reference library.

Copyright

CAIA requires library users to take into account the law of copyright, and therefore to use appropriately. With regards to both primary and secondary material, library users must first consult with a CAIA librarian, in order to discuss what would be needed to reference the material accordingly.

In almost all cases, the creator/author is the first owner of copyright, unless she/he has assigned the copyright to someone else, e.g. the publisher. However, if the work was commissioned by another party, or was created whilst employed by another organisation, on request or as part of the normal course of employment, the copyright belongs to the contractor or employer. Copyright runs for life plus 70 years from the end of the death of the author/creator, or 70 years from public availability if the author/creator is unknown. Where there is joint authorship, the 70 years is calculated from the end of the year of death, of the last author to die.

Image Copyright

The photographer is copyright owner unless otherwise contracted or the work was commissioned or taken in the normal course of employment.

NB: Copyright ownership is dependent on the agreement made between photographer and employer/customer and in most cases photographers retain copyright in all their photographs (i.e. Contract Law overrides Copyright Law). Copyright in Commissioned photographs taken before 1st August 1989 belongs to the commissioner, NOT the creator provided money was paid for the photography.

CAIA requires library users to consult with librarians about how to copyright any photo’s or images obtained or found during their visit.

 

Please contact us directly should you wish to donate any materials to the CAIA library.